The PowerPoint® Blog

This week the Microsoft PowerPoint Team Blog had a guest (eg. non-Microsoft employee) poster - me

Full post here.

- Troy @ TLC

I recently made use of NewsMap for some great visual images to visually show the trends being talked about by the presenter. NewsMap is actually an old web based application that has had some big improvements recently.

NewsMap visually shows any topic from the Google News aggregator in a treemap. The treemap shows the topic in bands and sized boxes that show patterns in news the reporting at that moment.

Of note - the newsmap images change quickly as the news changes. So my sample Newsmap of "Microsoft" will have a different layout when you create it for the same topic.

- Troy @ TLC

DocVerse is a company Google purchased last week that aims at making it's online Google Apps more appealing to MS Office users. DocVerse is ironically a startup founded by two former Microsoft key employees.

Colaboration (having multiple people work on a document seamlessly) and cloud computing are what 2010 is going to be all about. DocVerse is an add-in to Office 2007/2010 that adds great colloboration tools to PowerPoint, Word and Excel. While they are really good, starting in June these features are going to be a part of the upcoming Office 2010.

Google is all about cloud computing and while DocVerse does not add any new features to its apps directly, what is does do is allow MS Office users to upload their MS documents into the Google cloud and work with them, colloborate on them and enter the Google app world without changing them from the MS format. It seems to me, this is acknowledgement that every company, even Google, needs to integrate working with MS document. And second, the full featured desktop application is still superior to cloud based versions.

- Troy @ TLC

In the original slide there was a nice graphic and the layout was clean and balanced. It did not have bullet points for the text, a small graphic or many other common layout issues.

For the presentation makeover a series of colored and slightly beveled shapes were used throughout. Keeping consistency the text was highlighted on the circle, the demographic image on a rounded corner rectangle and the two connected with the gradient (triangle).

- Troy @ TLC

The recolor feature (FORMAT >> RECOLOR) can customize an image, saving a trip to Photoshop. For this presentation I needed to use the same content in 3 color coded sections. Once the funnel image was optimized and saved from Photoshop as a .png with no background I was able to do the rest in PowerPoint. Here is my original, simple greyscale funnel.

And here the funnel on 3 slides - no grey.

The funnel image used the custom color recolor:

The bars use a 2 color gradient fill with just color 1 adjusted (color 2 = white and 100% transparent).

Download the sample presentation to see the recolor tool in use (129K). Note: if your browser changes downloaded file to".zip" rename to ".pptx".

- Troy @ TLC

If you develop PowerPoint templates, this new add-in from OfficeTips (PowerPoint MVP Shyam Pillai) is a MUST HAVE. Adding a custom color scheme is a tedious process that is now super easy, just fill in the swatches with the colors needed for the template, click apply, done!

Install the free 'Color Swatch' add-in (PPT 2007, 2010) and it adds these 2 options to the ribbon:

Click 'Create Swatch Slide' and this slide is added to the presentation:

Simply change the fill color to all boxes as needed for the template custom color scheme. Here I have created a blue/green color pallette (leaving the first 4 boxes the same):

With the colors set click 'Apply Swatches to Color Theme' and give the color scheme a name (which will show up in DESIGN >> COLORS):

When applied the RGB value for each color swatch is updated automatically!

But wait, there's more!

Here is a standard color pallette. It shows theme colors, MS standard colors, and additional options:

Maybe you have seen a corporate template another section called 'Custom Colors'. PPT can pin additional colors to a theme, but up until now it involved xml coding with no visual interface to get these often needed colors into the template. Now it is as easy as applying a fill color to some boxes!

Here I have updated the Swatch slide with 3 custom colors. I have also named them (Yellow, Red, Moss).

Now when I look at the color pallette I have a new row of colors. And the Custom Color row travels with the presentation:

And the tooltip shows the color names assigned:

WOW!! This is a really, really incredible (and if you don't develop templates, trust me, this is incredible!). Here is the info and download page.

- Troy @ TLC

PowerPoint is a great tool for creating and manipulating mock-ups. And PPT 2007's drawing and style tools make it possible to complete entire projects without needing outside resources. As example, this application interface mockup was done completely with PowerPoint (eg. no photoshop, illustrator, or other external application).

The full project walked through several usage scenarios and was setup with trigger animations to allow the presenter to interact with the application to demonstrate the information flow.

- Troy @ TLC

At my meeting last week I was fortunate enough to have Guy Kawasaki as the guest and run his presentation.

Really great speaker, super presentation, cool website (alltop.com) and nice enough to pose for a photo.

- Troy @ TLC

A few asked about the event at Microsoft. It is a fantastic privelege to spend a few days on the Microsoft's Redmond campus for the MVP summit. There were over 1,500 Microsoft MVPs attending. There are 34 PowerPoint MVPs globally and 13 of us were able to accept an invitation from Microsoft to meet and talk about the future versions of PowerPoint.

Here is the press release:

1,300 of the world's top leaders from the technical community will spend four days at the Microsoft Corporate headquarters in Redmond, Washington this week for the 2010 Most Valuable Professionals (MVP) Global Summit.

Microsoft’s MVP Award Program is in its 17th year, with MVPs representing 96 countries, speaking 37 different languages and spanning 94 Microsoft technology areas.

The Summit gives Microsoft's product groups an extraordinary opportunity to listen to their MVPs during more than 700 sessions throughout the week.

Summit brings together some of the top leaders within global technical communities,” said Toby Richards, general manager, Community and Online Support for Microsoft. “I always look forward to this week and am extremely excited to engage with technology’s best and brightest and discuss what’s on their minds.”

- Troy @ TLC

Had a great time at Microsoft last week. I went directly from the Microsoft campus to a show in Los Angeles and am just now getting the opportunity to look at photos and reflect on the great things discussed.

I did take the opportunity to jump up on the main stage (after the sessions) - which is pretty unusual as I am usually behind the staging running the show.

And if you have wondered what a hotel lobby would look like with hundreds of Microsofts MVPs it would look like this - everyone using the wifi! And that empty chair was mine...

- Troy @ TLC